It’s common for businesses in every sector to host meetings and conferences, because these get-togethers enable bosses, employees and other business professionals to air their thoughts. What’s more, important issues and forthcoming team projects can be discussed in-depth in an environment that is both professional and well-equipped. A powerful business weapon, meetings help workers to stay on track and will keep the organisation in good standing. Prior to paying an hourly rate for a venue, there are some things you ought to know.
Consider the Cost
Failure to stick to business budgets could really affect profits and could make the boss (if he isn’t you) rather mad! Sit down and figure out how much you are willing and able to spend on the conference ahead of renting. Don’t forget to factor in the cost of equipment and facilities, such as Internet access, electronic whiteboards and photocopying/fax services. Hourly rates will usually range from $30-$50 per hour and the longer you rent for the better the discount, so bear this in mind if you want to get the best value for money.
The Corporate Image
What corporate image does your company give off? Is it fun and full of life or sophisticated and professional? Whatever message you are trying to send to your customers and competitors, it’s imperative that you find a conference venue that truly reflects this. Even the most minor details, such as the location and exterior design of a property will have an impact on the corporate image. Put yourself in the shoes of people in the target audience and decide whether or not the venue appeals to them. If not, move on.
Video Conferencing
Although video conferencing is not always necessary, it can come in handy for business meetings. When individuals are unable to make an appearance at the corporate gathering you can connect with them via a video link. This video link is normally powered by Internet, therefore if this is a requirement of yours, make sure the conference venue has unlimited Wi-Fi that can be used by hosts and guests. Enquire about a projector screen too, because images can be transmitted onto this large screen for members of the audience to see clearly, no matter where they are sitting.
Do you want a furnished office in the Gold Coast, Brisbane or Melbourne areas? Call the Business Name team on 1300 968 763 and find out how they could help expand your business.
